Group Booking Terms and Conditions

Terms And Conditions For Airline Group Booking - Complete Guide


Airline group booking terms and conditions are essential guidelines that govern the process of booking flight tickets for multiple passengers traveling together. Whether you're organizing corporate travel, MICE events, religious pilgrimages, wedding celebrations, student tours, or any large group movement, understanding these group booking policies is crucial for a smooth and hassle-free experience. FareHawker, India's leading group booking consolidator, helps you navigate through complex airline group booking terms and conditions while securing the best group flight fares for domestic and international routes.

When booking group flight tickets, airlines apply specific terms and conditions for group bookings that differ significantly from individual ticket bookings. These airline group booking terms cover critical aspects such as minimum group size requirements, payment schedules, passenger name submission deadlines, cancellation policies, fare conditions, baggage allowances, and change fees. Each airline has its own set of group booking rules, and understanding these group booking terms and conditions helps you avoid last-minute surprises and ensures compliance with airline policies.

Understanding Airline Group Booking Terms and Conditions

Group booking terms and conditions are designed to manage bulk reservations efficiently while protecting both airlines and passengers. These terms for group booking ensure seat availability, manage payment flows, and maintain operational efficiency. As a trusted group booking service provider, FareHawker works closely with all major domestic and international airlines to negotiate favorable group booking terms and secure competitive group airfares for our clients.

Why Choose FareHawker for Airline Group Booking?

FareHawker is India's premier group booking service provider with extensive experience in managing airline group bookings for corporates, tour operators, MICE agencies, and travel management companies. Our expertise in group booking terms and conditions ensures you get the best group flight deals while staying compliant with airline policies. We simplify complex group booking procedures and provide dedicated support throughout your booking journey.

  • Negotiated group fares: We secure special group booking rates through our airline partnerships, often 15-30% lower than individual ticket prices (subject to airline & availability).
  • Expert guidance on terms: Our team helps you understand complex airline group booking terms and conditions, payment deadlines, name submission requirements, and cancellation policies.
  • Dedicated account manager: One dedicated group booking executive available 24×7 to handle quotes, bookings, payments, and coordinate all aspects of your group flight booking.
  • Flexible payment terms: We facilitate deposit-based bookings with flexible payment schedules as per airline group booking policies, allowing you to secure seats early and pay balance later.
  • Multi-airline options: We provide group booking quotes from multiple airlines simultaneously, giving you options to choose the best schedule, fare, and group booking terms.
  • Seamless coordination: We handle seat blocks, meal preferences, baggage coordination, and all special requests as per group booking terms and conditions.

Complete Guide to Group Booking Terms & Conditions

Understanding airline group booking terms and conditions is crucial before confirming your group flight booking. These terms for group booking vary by airline, route, fare type, and travel dates. Below is a comprehensive breakdown of the most important group booking terms and conditions that apply across major airlines. Always verify final group booking policies with your FareHawker executive, as specific terms depend on the airline and fare type selected.

1. Minimum Group Size Requirements

One of the fundamental group booking terms and conditions is the minimum passenger requirement. Most airlines require a minimum of 9-10 passengers to qualify for group booking fares, though this varies by airline, route, and travel season. Some airlines offer group booking benefits for as few as 6 passengers on certain routes, while others may require 15+ passengers for international group bookings. If your final passenger count falls below the minimum group size specified in the airline group booking terms, the booking may be re-priced at individual ticket rates or cancelled as per airline policy. Always confirm the minimum group size requirement before confirming your group flight booking.

2. Seat Availability and Confirmation Process

Group booking terms and conditions state that all group flight seats are subject to availability at the time of booking confirmation. Airlines allocate a limited number of seats for group bookings on each flight, and these seats are confirmed on a first-come-first-served basis. According to standard airline group booking policies, seats are typically confirmed only after receiving the required deposit payment. Without timely deposit payment, airlines may release the blocked seats, and your group booking may be cancelled without notice. FareHawker works proactively to secure seat blocks early and ensures your deposit is processed promptly to confirm your group flight booking.

3. Payment Terms and Timeline

Group booking payment terms are a critical aspect of airline group booking terms and conditions. Typically, airlines require an initial deposit (usually 25-30% of total fare) to hold and confirm group booking seats. The balance payment is usually due 21-45 days before departure, though this deadline varies by airline and route. International group bookings often require earlier full payment (45-60 days before departure) compared to domestic group bookings. Late payment can result in automatic cancellation of your group booking and forfeiture of the deposit as per airline group booking terms. FareHawker provides clear payment schedules and reminders to ensure compliance with group booking payment terms.

4. Passenger Name Submission and Document Requirements

Group booking terms and conditions require final passenger names and identification details to be submitted before ticket issuance. The deadline for name submission varies by airline: domestic group bookings typically require names 10-14 days before departure, while international group bookings may require names 14-30 days in advance. Some airlines allow tentative bookings with approximate passenger counts, but final names must be submitted by the deadline specified in the group booking terms. Name changes after ticketing are usually restricted and may incur significant charges (₹500-₹5000 per change) as per airline group booking policies. Major name changes often require cancellation and rebooking, which may result in fare differences and penalties.

5. Cancellation and Change Policies

Group booking cancellation terms are among the most restrictive aspects of airline group booking terms and conditions. Most group booking fares are partly or fully non-refundable once tickets are issued. The deposit is typically non-refundable, and cancellation charges can range from 50-100% of the fare depending on the timing of cancellation. Group booking change policies are equally strict: date changes are generally not permitted for group bookings, and if allowed, they incur fare differences plus change fees (₹1000-₹5000 per passenger). Some airlines allow limited passenger substitutions (up to 10% of group size) 7-14 days before departure, subject to availability and applicable charges. Always review cancellation and change terms carefully before confirming your group flight booking.

6. Group Booking Fare Conditions and Restrictions

Group booking fare terms specify that group fares are usually net fares, excluding taxes, surcharges, and airport fees until final ticketing. Any increase in taxes or fees after booking confirmation must be paid by the group. Group booking fares typically do not qualify for frequent flyer miles, upgrades, or loyalty program benefits. Some airlines offer special group booking rates for educational institutions, religious groups, or corporate accounts, subject to specific group booking terms and conditions. FareHawker negotiates the best available group booking rates and provides transparent fare breakdowns including all applicable charges.

7. Baggage Allowance and Seating Arrangements

Standard group booking terms include standard baggage allowances (typically 7 kg carry-on + 20 kg checked baggage per person for domestic, and airline-specific limits for international). Additional baggage or excess weight incurs extra charges as per airline group booking policies. Block seating arrangements can often be requested for group bookings, subject to availability and airline policies. Some airlines guarantee adjacent seating for groups, while others only attempt to seat groups together. Special meal requests, wheelchair assistance, and other special services must be arranged in advance as per group booking terms and conditions.

8. Check-in Requirements and Travel Documents

Group booking terms may require earlier check-in times for group travelers. Airlines typically require groups to check in at least 90 minutes before domestic flights and 180 minutes before international flights. Some airlines offer dedicated group check-in counters to expedite the process. All passengers must carry valid photo identification (Aadhaar, passport, or other government-issued ID) matching the names on tickets. For international group bookings, valid passports with appropriate visas are mandatory. The group organizer is responsible for ensuring all passengers have required travel documents as per airline group booking terms and conditions.

Important Notes on Group Booking Terms and Conditions

Airline group booking terms and conditions are subject to change without notice, and final terms depend on the specific airline, route, fare type, and travel dates selected. Some airlines may have additional group booking requirements such as minimum stay durations, advance purchase requirements, or blackout dates. Corporate group bookings may have different terms and conditions compared to leisure group bookings. Always request a detailed group booking terms document from your FareHawker executive before confirming your booking. We ensure complete transparency in all group booking terms and help you understand every aspect of your group flight booking.

Complete List of Airlines - Group Booking Terms and Conditions

Below is a comprehensive table listing all airlines with their respective group booking terms and conditions. Click on any airline name to view detailed terms and conditions for group bookings.

S.No. Airline Name Type Terms & Conditions
1 Alliance Air Domestic View Terms & Conditions
2 Air India Domestic View Terms & Conditions
3 Akasa Air Domestic View Terms & Conditions
4 Al Hind Air Domestic View Terms & Conditions
5 Indigo Airlines Domestic View Terms & Conditions
6 Star Air Domestic View Terms & Conditions
7 TruJet Regional airline Domestic View Terms & Conditions
8 Shankh Air Domestic View Terms & Conditions
9 FlyExpress Domestic View Terms & Conditions
10 Flybig Air Domestic View Terms & Conditions
11 Zoom Air Domestic View Terms & Conditions
12 SpiceJet Domestic View Terms & Conditions
13 Cyprus Airways International View Terms & Conditions
14 Peach Aviation Airlines International View Terms & Conditions
15 Klm Airlines International View Terms & Conditions
16 Flyone Airlines International View Terms & Conditions
17 Cambodia Angkor Air International View Terms & Conditions
18 Qazaq Air International View Terms & Conditions
19 Kenya Airways International View Terms & Conditions
20 FlyDubai International View Terms & Conditions
21 Smartavia Airlines International View Terms & Conditions
22 Lam Mozambique Airlines International View Terms & Conditions
23 Aircalin Airlines International View Terms & Conditions
24 Azores Airlines International View Terms & Conditions
25 Philippine Airlines International View Terms & Conditions
26 Citilink Airlines International View Terms & Conditions
27 Pakistan International Airlines International View Terms & Conditions
28 Uzbekistan Airways International View Terms & Conditions
29 Air Koryo Airlines International View Terms & Conditions
30 Nordwind Airlines International View Terms & Conditions
31 Azul Brazilian Airlines International View Terms & Conditions
32 Gol Linhas Areas Inteligentes Airlines International View Terms & Conditions
33 Iberia Air International View Terms & Conditions
34 China Airlines International View Terms & Conditions
35 Bahamasair Airlines International View Terms & Conditions
36 Aer Lingus Airlines International View Terms & Conditions
37 Jin Air International View Terms & Conditions
38 British Airways International View Terms & Conditions
39 Lao Airlines International View Terms & Conditions
40 Singapore Airlines International View Terms & Conditions
41 Juneyao Airlines International View Terms & Conditions
42 United Airlines International View Terms & Conditions

Ready to Book Your Group Flight?

Get instant group booking quotes and detailed group booking terms and conditions from FareHawker. Our expert team will guide you through all airline group booking policies and help you secure the best group flight deals.

Call our 24/7 Group Booking Hotline: +91 8010663434 | Email: groupdesk@farehawker.com | WhatsApp: +91 8010663434

Fill the group booking form above with your travel details, and our dedicated group booking executive will contact you within 2-4 hours with customized group booking quotes and complete terms and conditions for your selected airlines.

airline

Service, Security & Confidence

  1. Pre-arranged or advance check-in
  2. Baggage with group label tags
  3. Allocated seating
  4. Personalized meals on request
  5. Multi-lingual cabin crew
  6. Adhering to special needs and requests

Book Your Group Travel With Us

  1. Our team of experts is always up and about to assist you
  2. Works in sync to plan the most cost-effective itinerary
  3. Your consolidated flight management partner for all your group series movement
  4. Dedicated consultant to manage all your ticket issuance and itinerary changes
  5. Connected with multiple airlines to offer the best possible fares
  6. Convenient interface to add names, book and make payments
  7. Customized fare quotes
  8. Flexibility to add/change names upto 72 hours prior to the date of travel
  9. Manage your bookings

Specialized Group Booking Services We Offer

FareHawker provides specialized group booking services tailored to different travel needs. Whether you're organizing a corporate retreat, religious pilgrimage, wedding celebration, or educational tour, we have the expertise and airline partnerships to make your group travel seamless and affordable.

Leisure Travel Groups

Perfect for family reunions, friend groups, and vacation tours. Get exclusive group discounts on leisure travel.

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Business Travel Groups

Corporate travel solutions for conferences, meetings, and business events with flexible booking options.

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MICE Travel Groups

Meetings, Incentives, Conferences, and Exhibitions. Specialized MICE group booking services.

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Religious Travel Groups

Pilgrimage and religious tour group bookings with special arrangements for spiritual destinations.

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Wedding Travel Groups

Special group fares for wedding guests, destination weddings, and honeymoon group travel.

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Student Travel Groups

Educational tours, study abroad programs, and student group travel with budget-friendly fares.

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Sports Travel Groups

Team travel, sports events, and athletic group bookings with equipment handling support.

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Customized Groups

Tailored group booking solutions for unique travel requirements and special events.

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Group Booking Policies For Domestic Airlines

Group Booking For International Airlines

Other Popular Domestic Routes For flight Group Booking
Porbandar to Bhubaneshwar Flights  Airline Group Booking  | Trivandrum to Rajahmundry Flights  Airline Group Booking  | Khajuraho to Goa Flights  Airline Group Booking  | Bhuj to Rajkot Flights  Airline Group Booking  | Tezpur to Udaipur Flights  Airline Group Booking  | Coimbatore to Jorhat Flights  Airline Group Booking  | Tezpur to Jammu Flights  Airline Group Booking  | Agartala to Gwalior Flights  Airline Group Booking  | Agartala to Madurai Flights  Airline Group Booking  | Imphal to Siliguri Flights  Airline Group Booking  | Porbandar to Imphal Flights  Airline Group Booking  | Rajahmundry to Madurai Flights  Airline Group Booking  | Hyderabad to Agartala Flights  Airline Group Booking  | Tiruchirapally to Pune Flights  Airline Group Booking  | Khajuraho to Amritsar Flights  Airline Group Booking  | Agartala to Silchar Flights  Airline Group Booking  | Guwahati to Gwalior Flights  Airline Group Booking  | Amritsar to Bhubaneswar Flights  Airline Group Booking  | Tezpur to Shillong Flights  Airline Group Booking  | Chandigarh to Madurai Flights  Airline Group Booking  | Surat to Diu Flights  Airline Group Booking  | Surat to Chandigarh Flights  Airline Group Booking  | Srinagar to Mangalore Flights  Airline Group Booking  | Khajuraho to Varanasi Flights  Airline Group Booking  | Hyderabad to Srinagar Flights  Airline Group Booking  | Gorakhpur to Tezpur Flights  Airline Group Booking  | Agartala to Mumbai Flights  Airline Group Booking  | Khajuraho to Port Blair Flights  Airline Group Booking  | Srinagar to Chandigarh Flights  Airline Group Booking  | Lilabari to Rajahmundry Flights  Airline Group Booking  |
Other Popular International Routes For flight Group Booking
Bangalore to Wanganui Flights  Airline Group Booking  | Palermo to Bremen Flights  Airline Group Booking  | Delhi to Roma Flights  Airline Group Booking  | Qingdao to Da Nang Flights  Airline Group Booking  | Abu Dhabi to Tiruchirappalli Flights  Airline Group Booking  | Coimbatore to Denpasar Bali Flights  Airline Group Booking  | Vishakhapatnam to Berlin Flights  Airline Group Booking  | Chennai to Phoenix Flights  Airline Group Booking  | Pune to Billund Flights  Airline Group Booking  | Vadodara to Hangzhou Flights  Airline Group Booking  | Chittagong to Mumbai Flights  Airline Group Booking  | Ernakulam to Cardiff Flights  Airline Group Booking  | Udaipur to Wenzhou Flights  Airline Group Booking  | Fukuoka shi to Geneva Flights  Airline Group Booking  | Managua to Lima Flights  Airline Group Booking  | Bangalore to Maseru Flights  Airline Group Booking  | Mumbai to Constanta Flights  Airline Group Booking  | Prague to Athens Flights  Airline Group Booking  | Indianapolis to Ahmedabad Flights  Airline Group Booking  | Delhi to Labasa Flights  Airline Group Booking  | Jizan to Multan Flights  Airline Group Booking  | Amritsar to Columbus Flights  Airline Group Booking  | Pune to Wroclaw Flights  Airline Group Booking  | Billund to Helsinki Flights  Airline Group Booking  | Thira to Rome Flights  Airline Group Booking  | Hyderabad to Dublin Flights  Airline Group Booking  | Changsha to Bangkok Flights  Airline Group Booking  | Gothenburg to Madrid Flights  Airline Group Booking  | Ahmedabad to Dubai Flights  Airline Group Booking  | Paris to Boston Flights  Airline Group Booking  |

Frequently Asked Questions (FAQs) - Group Booking

Quick answers for group booking, payment, name list, and changes.

Why should I choose FareHawker for group booking?

Because you get a dedicated executive, faster quotes, and the best available group options across airlines. We help you understand fare rules clearly and coordinate the full process (deposit, name list, ticketing).

What is airline group booking and when do I need it?

Group booking means booking tickets for a large set of passengers together (usually 9+). It’s best for corporate trips, student tours, weddings, MICE, religious groups, and any time you need smooth coordination + negotiated fares.

What is the step-by-step procedure for group booking?

Step 1: Form fill / call / WhatsApp. Step 2: We share best options & fare rules. Step 3: Deposit to block seats. Step 4: Name list submission (deadline airline decides). Step 5: Balance payment + ticketing.

What are the key benefits of group booking vs individual booking?

You get one coordinated booking, better group options, deposit-based holding, and a dedicated executive. It also reduces last‑minute confusion (seats, payment timeline, name list, ticketing).

Can I book a group if I don't have final passenger names yet?

Yes, many group fares allow name list submission later. You can block seats with a deposit and submit names as per airline deadline. Exact policy depends on airline and fare type.

Do I get individual boarding passes or a group boarding pass?

You get a group PNR for the booking, but boarding passes are issued individually at check‑in (or online check‑in if airline allows it). Every passenger must carry valid ID matching the ticket.

Are there special discounts for senior citizens, children, or students in group bookings?

Group fares are mostly common for all passengers. Infants/children rules depend on airline. For student groups or institutions, sometimes airlines have special conditions—share your requirement and we’ll check.

How do I make payment after accepting the group fare quote?

You pay the deposit first to confirm seats, then the balance before the airline deadline. Payment options: card/netbanking/UPI/NEFT-RTGS. After payment, share receipt on WhatsApp/email for quick confirmation.

Why is FareHawker the best choice for group bookings in India?

We focus only on group travel—quotes, deadlines, airline rules, and coordination. You get faster response, clear policies, and support till ticketing + travel day guidance.

What happens if I need to cancel or change my group booking?

Group fares usually have strict change/cancellation rules. Deposit may be non‑refundable and changes may be limited. Tell us early—early request = better options (subject to airline policy).

How far in advance should I book a group to get the best fares?

Domestic: 45–90 days is ideal. International: 60–120 days. Peak season me aur early karna best hai. Early booking = better fare + better seat availability.



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